1. Introduction

 1.1. The following definitions and rules of interpretation apply to this agreement:

Attendees: any organisation or company who successfully books onto and/or attends an Event to exhibit and/or promote their organisation’s career opportunities, or deliver skills sessions, to Students.

Business Day: a day, other than a Saturday, Sunday or public holiday in England, when banks in London are open for business. For the avoidance of doubt, where Business Day is not mentioned following a duration period it shall be assumed to mean cleared days under the agreement.

Booking Form: the form Attendees are required to complete and return to the Organiser to request attendance at a Event.

Event(s): collectively means all Careers Fairs, careers fests, and careers events hosted by the Organiser’s Careers Network

Exhibition Material(s): includes but is not limited to banners, flags, gazebos, displays and display stands, giveaway items, and all such other materials as may be agreed between the Organiser and Attendee.

Careers Fairs: the Autumn Careers Fair and Spring Careers Fair.

Fee: the sum Attendees agree to pay to the Organiser to reserve a place and participate in the relevant Event, and for any facilities or services provided to Attendees for the purpose of the Event.

Online Store: the Organiser’s online shop, a link of which shall be notified by the Organiser to the Attendee from time to time.

Organiser: 含羞草视频

Premises: specific venue and/or buildings where the Event will be hosted on the 含羞草视频 East Midlands campus.

Students: any person enrolled as a student on a programme of study whether undergraduate or postgraduate with the Organiser.

Terms: these terms and conditions, as may be amended from time to time.

1.2.  Any obligation on a party not to do something includes an obligation not to allow that thing to be done.

1.3. These Terms apply to all Attendees who book, attend and/or participate in an Event.

1.4. These Terms do not apply to Students.

2. Scope and Bookings

2.1. The Organiser will advertise to prospective Attendees for attendance at Events.

2.2. Attendees are required to complete a Booking Form for the Event they wish to attend.

2.3. Attendees should ensure they have read and understood these Terms carefully prior to completing a Booking Form. Completion and return of the Booking Form constitutes the Attendees acceptance of these Terms but does not guarantee Attendees a place at an Event.

2.4. Upon submission of the Booking Form, Attendees should make payment in line with clause 3. Attendees will only be guaranteed a place at the Event once payment has been received by the Organiser. The Organiser reserves the right in its sole discretion not to grant a booking.

2.5. Upon receipt of the Booking Form, the Organiser may require additional information from Attendees. If requested, Attendees shall provide to the Organiser any such additional information within 14 days.

2.6. The Organiser reserves the right to cancel a booking if Attendees fail to comply with clause 2.5.

2.7. It is the responsibility of Attendees to update the Organiser if any of the information provided on the Booking Form changes.

2.8. For the avoidance of doubt, any person who has been awarded a complimentary booking for an Event will be treated as an Attendee and are subject to these Terms.

2.9. The Organiser is unable to guarantee Student numbers on the day.

2.10. The Organiser reserves the right to cancel or postpone an Event by giving reasonable notice to the Attendee where it deems an Event not to be financially viable which may include but is not limited to circumstances where there are insufficient Students booked onto the Event or where there is an insufficient number of Attendees booked to attend the Event. In such circumstances, the Organiser shall, at its discretion and in consultation with the Attendee, move the Attendee booking to the next available equivalent Event. The Organiser shall not in any event be liable to pay compensation for any loss sustained or inconvenience caused as a result, or in any way arising, out of any changes to Events resulting from cancellation in line with this clause 2.10.

3. Payment

3.1. Once Attendees have submitted a Booking Form in accordance with clauses 2.1 to 2.4, Attendees are required to make payment of the Fee via the Online Store:

3.1.1. within 20 Business Days of submitting the Booking Form; or

3.1.2. not less than 3 Business Days prior to the Event,

whichever is earlier.

3.2. Attendees will be directed to the Online Store to make payment upon completing the Booking Form.

3.3. Notwithstanding clause 3.1, where an Attendee does not have the ability of paying the Fee via the Online Store, written notice must be given to the Organiser within 5 Business Days of submitting the Booking Form. The Organiser shall then liaise with the Attendee in arranging for an invoice to be issued for the Fee which shall be paid by the Attendee:

3.3.1. within the timeframe stipulated on the invoice; or

3.3.2. not less than 3 Business Days prior to the Event,

whichever is earlier.

3.4. Payment of the Fee secures the Attendees reservation at the Event specified in their Booking Form and the Fee is non-refundable nor transferable to other Events.

3.5. All Fees are exclusive of VAT (or other applicable or equivalent tax) which shall be applied at the prevailing rate from time to time.

3.6. The Organiser may advertise the Attendees attendance at the Event once payment of the Fee has been made in full cleared funds. Payment constitutes acceptance of these Terms and the Attendees commitment to attending the Event.

3.7. If Attendees fail to make payment of the Fee within the timeframes set out in clause 3.1 and/or clause 3.3 (as appropriate), their reservation will expire, and they will no longer be guaranteed a space at the Event.

3.8. Any Attendees still wanting to attend an Event after their reservation has expired are required to contact the Organiser by email at employer.services@mailbox.lboro.ac.uk

4. Equipment

4.1. The Organiser will endeavour to provide Attendees with a power supply at Events, providing the Premises has power and the Attendee has requested a power supply on their Booking Form.

4.2. Attendees are not permitted to play music, nor amplify sounds at any Event without having obtained prior permission from the Organiser, not less than 10 Business Days prior to the Event.

4.3. It is the responsibility of Attendees to ensure they have all valid rights, licences and permissions to any protected material (including music) they use in connection with the Event.

4.4. The Organiser reserves the right to remove from display any Exhibition Material deemed unsuitable.

4.5. Attendees will have an allocated space at Careers Fairs. The Organiser will confirm the size of the allocated space to the Attendee prior to the Event. The Organiser reserves the right to refuse the erection of Exhibition Materials which exceed this allocation, though prior written permission may be sought from the Organiser in advance of the Careers Fair to request a reasonable increase in the Attendees allocated space.

4.6. At all Events, the Organiser reserves the right to refuse Exhibition Materials onto the Premises. For the avoidance of doubt, this includes but is not limited to any food and/or drink the Attendee intends to use as giveaway items.

4.7. Where the Event is being held outside, Attendees are responsible for ensuring that their Exhibition Materials are suited to and can withstand current and forecast weather conditions. Attendees shall remain responsible for securing or dismantling their Exhibition Materials in the interests of safety where weather conditions change.

4.8. For Careers Fairs, other than within their combined space allocation, Attendees are prohibited from advertising on the Premises, unless prior written consent has been obtained from the Organiser. For other Events, Attendees may engage with Students across the Premises, except for in restricted areas, including but not limited to any areas where teaching takes place, the library, or areas surrounding the Student’s Union.

5. Health and Safety

5.1. Attendees shall observe the Organiser’s No Smoking and Health and Safety policies, copies of which can be requested from the Organiser, and comply with all relevant health and safety legislation.

5.2. Attendees are not permitted to bring any item onto the Organiser’s Premises which could endanger others, including but not limited to hazardous equipment such as gas cylinders, halogen gas, or unmaintained equipment.

5.3. Except for assistance dogs, pets and other animals are not permitted on the Premises.

5.4. Attendees should not move any of the furniture provided by the Organiser. If such furniture is required to be rearranged or removed, the Organiser should be consulted and arrange for this to happen.

5.5. Attendees are responsible for their own stand setup and shall endeavour to complete their stand set up at least 15-minutes prior to the Event start time. This shall include but is not limited to ensuring that:

5.5.1. any exposed cables are covered with matting or other appropriate covering; and

5.5.2. any electrical equipment they intend to use at Events has been subject to and passed Portable Appliance Testing and marked as such. Where it is not, the Organiser reserves the right to refuse permission to use the equipment.

5.6. Attendees shall report any situation which they believe to be hazardous or potentially hazardous to the Organiser immediately.

5.7. Attendees who give away food and/or drinks to Students or fellow Attendees as part of their promotional activities at the Event must comply with all relevant health and safety legislation, and visibly display all allergen information relating to the food/drink.

5.8. If Attendees wish to have caterers (external to the Organiser’s own catering team) on site as part of their promotional activities, prior written permission must be sought from the Organiser not less than 15 Business Days before the Event. Where permission is granted, the caterer must comply with all relevant health and safety legislation, and agree to the Organiser’s ‘Third Party Caterers Policy’, a copy of which can be requested from the Organiser. Such food must not be provided to Students at a cost.

5.9. For the avoidance of doubt, Attendees are prohibited from giving away or selling alcohol at Events. Attendees accept full liability for any injury that may occur as a result of giving away any food and/or drinks, and the Organiser shall have no liability whatsoever.

6. Insurance, indemnity and liability

6.1. All Attendees must hold product, public and employers’ liability insurance, plus any other necessary insurance policies, to an amount sufficient to cover its potential liabilities under these Terms.

6.2. Attendees shall indemnify the Organiser against all claims for loss or damage to the Premises and/or other property belonging to the Organiser during the Event.

6.3. Attendees remain responsible for their own property and equipment brought onto the Premises. The Organiser does not accept liability for the loss, damage or disappearance of any such property or equipment.

6.4. Except to the extent prohibited by law, the Organiser shall not be liable for any indirect, special, or consequential losses in connection with the Event.

6.5. Except to the extent prohibited by law, the maximum aggregate liability of the Organiser under these Terms shall be the value of £1000.

7. General Provisions

7.1. The Organiser reserves the right to cancel Events at any time should any events occur outside of its reasonable control. These shall include, but are not limited to:

7.1.1. inclement weather;

7.1.2. power failure

7.1.3. terrorism or threat of terrorism

7.1.4. natural catastrophe, e.g., earthquake, flood, fire;

7.1.5. epidemic or pandemic;

7.1.6. any law or action taken by a government or public authority.

7.2. If the Event is cancelled in line with clause 7.1, the Organiser shall not be in breach of these Terms and will not be liable for any costs incurred by Attendees.

7.3. Attendees remain responsible for the appropriate management of their own confidential and sensitive information while booking, attending, and/or participating in Events. Such information is not required to be disclosed for the purpose of Events.

7.4. Attendees must not ask the Organiser nor any Students to enter into a non-disclosure agreement (NDA) at any time in connection with Events. Any and all engagement shall take place on an open basis during the Events.

7.5. Each party acknowledges and confirms that nothing contained in these Terms shall give it any right, title or interest in or to any intellectual property rights of the other party.

7.6. No failure or delay by a party to exercise any right or remedy provided under these Terms or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy.

7.7. These Terms are personal to the parties and neither party shall assign, transfer, subcontract, or deal in any other manner with any of its rights and obligations under them.

7.8. Nothing in these Terms is intended to, or shall be deemed to, establish any partnership or joint venture between the parties, constitute a party the agent of the other party, or authorise a party to make or enter into any commitments for or on behalf of the other party.

7.9. These Terms constitute the entire agreement between the parties and supersede and extinguish all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral.

7.10. No third party is entitled to enforce any of these Terms, whether by virtue of the Contracts (Rights of Third Parties) Act 1999 (which is expressly excluded) or otherwise.

7.11. If any provision of these Terms is or become invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of the Terms.

7.12. In the event of any complaint or dispute arising out of or in connection with these Terms, the matter should first be referred for resolution to such individual as may be nominated by the Organiser from time to time.

7.13. These Terms and any dispute or claim arising out of or in connection with them or their subject matter or formation shall be governed by and construed in accordance with the law of England and Wales.