Preparing for the Meeting

Prior to your meeting it is important that all SRG members:

• Have ‘senior reviewer’ access to the PDR online system, or are provided with a summary of the results for the school/professional service
• Are provided with an agenda for the meeting 
  

During the Meeting

The Dean/Director has overall responsibility for ensuring that the SRG takes place and for the decisions reached, and that a representative from HR is present for these discussions. It is advised that all SRGs follow the recommended agenda to structure their meetings. A recommended agenda and how to track changes made during the course of the meeting can be found in the SRG guidance and resources section.

After the Meeting – reporting the PDR data

Following the meeting the Dean or Director will be responsible for:

• Reflect on the PDR process report back to HR. A template for this report can be found in the resource section.

HR Attendance

HR business partners and OD Advisors will attend your SRG meetings to:

• Give advice on the PDR process
• Contribute relevant information
• Provide some challenge in decisions made, to assist in thinking through possible ramifications of decisions and alternative routes of action
• Ensure equity across the Schools and Professional Services by sharing best practice, observing how decisions are made and challenging where they feel inequities may be evident

They are not there to:

• Make decisions for the group
• Chair the meeting
• Take notes
• Produce reports
• Own the PDR
• Feedback to your reviewees or reviewers of decisions made
• Mediate for the group or referee