Estates Management Committee

Terms of Reference

  • To provide the University with core estates' advice capability which can be accessed at all stages of scheme development.
  • To advise the Council on matters relating to the procurement, upkeep, management and disposal of land and buildings and associated services, within the contexts of the University's estate management strategy and long term strategic plan.
  • To keep the University's estates strategy under review.
  • To consider and approve relevant stages of major building projects within guidelines approved by Council and in particular to provide an independent review of detailed plans and costings and recommend whether the project should proceed, considering value for money, aesthetics and other data that is available.
  • To advise Operations Committee & Council on the appropriateness and implications of estates assumptions, which are included and/or underpin the business case/plan for a major building project.
  • To approve the detailed programme of long-term maintenance work within the budget approved by Operations Committee.
  • To monitor the work of Facilities Management to ensure that it is delivering objectives consistent with the University's Strategic Plan; estate management strategy; its health and safety, environmental and other relevant policies.
  • To receive reports from Project Management Boards and to make recommendations where required on the appointment of consultants and contractors in accordance with the following financial limits and within the total budget released by Operations Committee.

Capital Projects Cumulative Expenditure

Approvals

Under £1M

Operations Committee or Chair of Operations Committee

Between £1M and £4M

VC or Provost and Chair of Council on recommendation from EMC or Chair of EMC and a lay member of EMC

In excess of £4M

Council on recommendation of EMC unless it has delegated authority to the Chair to take action on its behalf.
  • To be responsible for the aesthetic quality of the campus, including landscaping and the siting and appearance of buildings.
  • To be responsible for the naming of buildings and roads on campus.
  • To consider reports and recommendations from the Master Planning Sub-Committee and review estates issues related to sustainable travel, traffic, access control, car parking, utilities and infrastructure and to make recommendations to Council where appropriate, but to act within delegated authority where there are no resource implications.
  • To consider reports from the Space Allocation Sub-Committee.
  • To meet at least three times per annum and on such other occasions as the Chair deems necessary.